Executive Assistant (m/f/d)
Responsibilities
- Provide high-level executive support including proactive calendar management and coordination across multiple time zones
- Manage complex international travel arrangements, expenses, and compliance with travel policies
- Organize and support internal and external meetings (scheduling, agendas, materials, technology, follow-ups)
- Coordinate cross-functional projects, track timelines, and follow up on deliverables
- Support onboarding of new team members and maintain digital collaboration platforms (SharePoint, shared drives)
- Act as a central point of contact for document management, archiving, contract routing, and compliance
- Support department operations including procurement, vendor onboarding, and budget tracking
- Liaise with IT and external suppliers for access, devices, software, and hybrid meeting logistics
- Prepare executive-ready presentations, dashboards, and documents
- Serve as a professional point of contact for internal and external stakeholders
Profile
- Experience in an executive assistant or business administration role within an international environment
- Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
- Excellent written and verbal communication skills in English; additional European languages are an asset
- Experience supporting senior executives and coordinating projects across teams
- Highly organized with strong attention to detail and the ability to manage multiple priorities
- Strong interpersonal skills and ability to work effectively across cultures
- Proactive, adaptable, discreet, and professional
Benefits
- A very renowned company
- Continuous support during the assignment
- Individual all-round care: Support throughout the entire application phase
About Hays
IT is and always has been our core business that laid the foundation for Hays' success. We are the biggest privately owned IT recruitment agency in Germany and offer the best jobs for every career level – whether you are interested in vacancies in agile SMEs or international DAX groups. Hays masters the entire IT job spectrum, from support to software architecture or digitalisation – thanks to our broad portfolio, we have something for everyone. In the last decades, we were able to support numerous IT experts with choosing the right path for a successful career, positioning ourselves as their lifelong partner. Our highly specialised consultants can cater to your every wish and expectation and will prepare you for interviews and contract negotiations. Give it a try and learn what the market has to offer – our services are free of charge, non-binding and discreet! We look forward to hearing from you.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
- 1
- 2
- 3
- 4
1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
+41 44 225 50 00© Copyright Hays plc, . Das Wort HAYS, die H-Symbole, „Hays Working for your tomorrow" und „Powering the world of work" sowie damit verbundene Logos und Illustrationen sind eingetragene Markenzeichen der Hays PLC. Die H-Symbole sind Originaldesigns, die in vielen Ländern geschützt sind. Alle Rechte vorbehalten.