Executive Assistant (m/f/d)
Responsibilities
- Provide high quality administrative support to the executive team of Asset Management Technology including coordinating daily scheduling and arranging meetings with senior-level managers
- Monitoring team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
- Maintain travel itineraries, prepare expense reports, and manage reimbursement process
- Provide in office support for Zurich and Opfikon based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
- Organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication, organize lunch or dinner
- Manage administrative tasks like maintaining email distribution lists, memberships in MS Teams, etc.
Profile
- You must be able to communicate effectively in both German and English with strong communication skills to manage internal and external clients and individuals at all levels
- Professional with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team, willingly to assist others, or assist as requested, based upon workload
- Excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions, proactive and able to work independently to ensure all tasks are completed in a timely and orderly manner
- High level of accuracy and strong attention to detail, trustworthy and able to handle confidential information with discretion
- Good knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
Benefits
- A highly motivated team and an open way of communication
- A very renowned company
- Professional and trusting cooperation
- Interesting tasks in a multinational environment
About Hays
True financial experts are rare, in great demand and therefore have a high market value. Whether it's in Accounting, Controlling, Corporate Banking, Interim Management, Treasury or Risk Management – Hays will open doors for you and advise you completely free of charge regarding your next career move. By drawing on your interests and personal expertise, we will find the right job for you. Register with us and reap the benefits of interesting job offers that match your skills and experience. We look forward to hearing from you!
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
- 1
- 2
- 3
- 4
1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
+41 44 225 50 00© Copyright Hays plc, . The HAYS word, the H devices, 'Hays Working for your tomorrow' and 'Powering the world of work' and associated logos and artwork are trademarks of Hays PLC. The H devices are original designs protected by registration in many countries. All rights are reserved.