How to write a resignation letter correctly and professionally
A resignation letter must be legally compliant and include all essential information. Here you will learn how to structure your resignation correctly, which mandatory details are required, and what tone you should use.
What a resignation letter in switzerland
really needs
A resignation letter does not have to be long, but it must be correct. It confirms your intention to resign, states the end date of the employment relationship, and ensures a respectful conclusion.
Whether a resignation must be submitted in writing is usually defined in the employment contract. If no corresponding regulation exists, a verbal resignation is generally sufficient. Nevertheless, written form is recommended in all cases, as it provides legal certainty and avoids misunderstandings.
It is crucial that the resignation is actually received. It only becomes valid from the moment the other party receives it. For this reason, it is advisable to send the resignation letter by registered mail, as this provides proof of receipt. Alternatively, you may hand over the letter in person. In this case, be sure to obtain written confirmation of receipt, for example on a copy of your resignation letter.
The compact structure
of a resignation letter
-
Sender and recipient
Include the full addresses of both parties as well as the current date. -
Subject
“Termination of employment contract” to ensure clarity and avoid ambiguity. -
Notice of termination and end date
Clearly state your resignation and specify the termination date in accordance with statutory or contractual notice periods. Take probationary periods into account. -
Closing formula
End the letter politely, request written confirmation, and, if applicable, ask for a qualified employment reference.
Practical
resignation letter template
Termination of employment contract
Dear Sir or Madam, [if applicable: name of direct supervisor]
I hereby terminate the existing employment relationship dated [start date of employment contract] in due form and within the notice period, effective as of [date].
I would appreciate written confirmation of my resignation as well as the issuance of a qualified employment reference.
Kind regards,
[First name] [Last name]
Relevant aspects
of a professional resignation letter
-
Use the word “termination” in the subject line.
-
Observe contractual or statutory notice periods. Shorter notice periods often apply during probation.
-
Written resignation is recommended, even if it is not always mandatory.
-
A resignation becomes valid upon receipt, so allow for delivery times if sending it by post.
-
Keep the tone neutral, factual, and respectful.
-
Briefly thank the employer for the cooperation without going into unnecessary detail.
