TERMINATION LETTER
YOUR GUIDE TO TERMINATING YOUR EMPLOYMENT CONTRACT INCLUDING TEMPLATE
If you want to terminate your employment contract as an employee in Switzerland, the termination letter plays a central role. A well-worded termination letter not only makes it easier to say goodbye to the company, but also leaves a positive and professional impression. It serves to clearly communicate your intentions and respectfully end the employment relationship.
As a leading recruitment company, Hays understands the importance of a well-written resignation letter and in this guide we provide you with important information, tips and a practical template for your resignation to make the process easier.
You will learn what you need to consider legally when terminating an employment relationship, how a termination letter is structured and how to word it optimally. With the help of the termination template, you will be able to write your termination efficiently and professionally.
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A well-structured resignation letter usually follows a certain structure. Here are the basic elements you should consider as an employee:
Addressing: Start your resignation letter with the employer's full address and your own. Do not forget the date.
Subject line: A clear subject line, such as "Termination of employment contract", makes the purpose of the letter immediately clear.
Intention to terminate and period of notice: In this section you state your intention to terminate the employment contract and indicate the date on which the termination is to take effect, according to the legal or contractual periods of notice.
Release from work or obligation to work: Indicate whether you will work until the end of the notice period or whether you wish to be released from work.
Concluding section: End the letter politely and professionally. You can ask for confirmation of the termination and express your interest in a correct reference.
A well-structured resignation letter usually follows a certain structure. Here are the basic elements you should consider as an employee:
Addressing: Start your resignation letter with the employer's full address and your own. Do not forget the date.
Subject line: A clear subject line, such as "Termination of employment contract", makes the purpose of the letter immediately clear.
Intention to terminate and period of notice: In this section you state your intention to terminate the employment contract and indicate the date on which the termination is to take effect, according to the legal or contractual periods of notice.
Release from work or obligation to work: Indicate whether you will work until the end of the notice period or whether you wish to be released from work.
Concluding section: End the letter politely and professionally. You can ask for confirmation of the termination and express your interest in a correct reference.
wording Tips for Termination Letters
1. Make sure that the addressee and sender details are correct.
2. Use the current date to ensure documentation of the deadline
3. Include the word "notice" in the subject line
4. Acknowledge the cooperation
5. Request a qualified reference
6. Signature for the effectiveness of the termination
THE USE OF A TERMINATION LETTER TEMPLATE
Using our resignation letter template will ensure that your resignation contains all the required elements and is professionally worded. Hays provides you with a comprehensive template for your resignation, which serves as a guide and inspiration. You can use this template as a starting point and adapt it to your specific circumstances.
Termination of employment
Dear Ms. Template,
I hereby give notice of termination of my employment relationship with you in due form and time as of the next possible date. According to my calculation, this is [date].
Thank you very much for the good cooperation and the trust you have placed in me. I was able to learn a lot in the past [years, months...] and develop personally as well as professionally. I wish you and the company continued success and all the best for the future.
Please confirm receipt of this resignation and the termination date in writing.
Furthermore, I ask you to provide me with a qualified job reference.
Yours sincerely
Fred Bloggs
Termination of employment
Dear Ms. Template,
I hereby give notice of termination of my employment relationship with you in due form and time as of the next possible date. According to my calculation, this is [date].
Thank you very much for the good cooperation and the trust you have placed in me. I was able to learn a lot in the past [years, months...] and develop personally as well as professionally. I wish you and the company continued success and all the best for the future.
Please confirm receipt of this resignation and the termination date in writing.
Furthermore, I ask you to provide me with a qualified job reference.
Yours sincerely
Fred Bloggs
LEGAL ASPECTS OF TERMINATING AN EMPLOYMENT CONTRACT
As an employee, you should know the legal framework for terminating an employment contract in Switzerland. Here are the most important points:
Notice periods: according to Art. 335c of the Code of Obligations, the notice period is at least seven days during the probationary period, then at least one month during the first year of service, then at least two months and at least three months after nine years of service. These periods can be agreed individually. As a rule, notice is given at the end of the month. For example, if an employee gives notice on 15 January and has one month's notice, it is only valid at the end of the month, so the employment relationship would end on 28 February.
Form of notice: Swiss law does not in itself prescribe a form of notice of termination. If no form of notice of termination has been agreed in the employment contract, the notice of termination is by law free of form and can also be given orally or by e-mail.
Please do not hesitate to contact us if you have any further questions regarding the letter of termination.
CONCLUDING TIPS AND ADVICE FROM HAYS ON THE SUBJECT OF TERMINATION.
We hope that this guide will help you to formulate your termination letter in a professional and confident manner. Finally, we would like to share some additional tips with you:
Submit on time: Make sure that your termination notice reaches the company on time. Also take postal delivery times into account.
Request confirmation: Have the receipt of the notice confirmed in writing. This will give you proof that your notice was received on time.
Keep a copy: Keep a copy of your termination letter for your records. This can be useful in case there is any confusion later.
Make sure you end on a clean note: Even if you are ending your employment, it is important that you complete your tasks diligently until your last day of work. This contributes to a positive last impression.
At Hays, we are at your side as a competent partner and will be happy to support you with all questions regarding the topic of termination and job change as well as cover letters. Use our sample resignation letter template and our tips to make your transition as smooth and professional as possible. Our other career tips will prepare you optimally for a pleasant professional life.
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