workplace coordination support (m/f/d)
About the company
- A visual workspace for innovation empowers distributed teams of all sizes to collaborate on groundbreaking ideas. The platform features an infinite canvas that supports engaging workshops and meetings, product design, brainstorming sessions, and more. Co-headquartered in a major U.S. tech hub and a European capital, the company serves over 90 million users globally, including 99% of Fortune 100 companies. Founded in 2011, it now employs more than 1,600 people across 12 global hubs.
Responsibilities
- Be the face of the Workplace Team, acting as the go-to for all workplace-related support and requests
- Partner with vendors, contractors, and the front-of-house team to ensure seamless service delivery (think hospitality, operations, catering, visitor and customer experience)
- Support onsite events and community engagement, fostering connection and engagement across teams
- Be responsible for key processes tied to the employee lifecycle: onboarding tours, knowledge management, workplace communications, and employee experience
- Ensure our Munch hub remains a comfortable, functional, and inspiring space, always with a wow factor
- Uphold and evolve our visitor policy, office policies, and daily operations in line with global standards
- Travel management for local leaders and light calendar management
Profile
- Solid experience in workplace operations, hospitality, events, or a related customer experience-focused role
- A strong hospitality mindset, you thrive on delivering great service and creating welcoming, people-first experiences
- Confidence in event planning and coordination, including managing logistics, stakeholders, and vendors
- Proven ability to communicate effectively and positively in English (German advantageous)
- Strong vendor management skills with a knack for negotiation and service quality oversight
- A proactive, solutions-focused approach and comfort working in a fast-paced, dynamic environment where every day can look different
- You genuinely enjoy creating great spaces and moments that bring people together
Benefits
- Competitive equity package
- Health insurance for you and your family
- Corporate pension plan
- Lunch, snacks and drinks provided in the office
- Wellbeing benefit and WFH equipment allowance
Salary information
- Exact details in a personal conversation
About Hays
True financial experts are rare, in great demand and therefore have a high market value. Whether it's in Accounting, Controlling, Corporate Banking, Interim Management, Treasury or Risk Management – Hays will open doors for you and advise you completely free of charge regarding your next career move. By drawing on your interests and personal expertise, we will find the right job for you. Register with us and reap the benefits of interesting job offers that match your skills and experience. We look forward to hearing from you!
Staffing process for a permanent or temporary position
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We will review your application documents and carry out a detailed analysis of your professional qualification.
Contact at Hays
+49 89 512669 239© Copyright Hays plc, . The HAYS word, the H devices, 'Hays Working for your tomorrow' and 'Powering the world of work' and associated logos and artwork are trademarks of Hays PLC. The H devices are original designs protected by registration in many countries. All rights are reserved.