Executive Assistant (m/f/d)
Responsibilities
- Professionally manage and prioritize communication (calls, emails, visitors) on behalf of the CLO
- Handle confidential matters with discretion and integrity
- Act as liaison between the CLO and internal/external stakeholders
- Coordinate and maintain the CLO’s calendar, resolving scheduling conflicts
- Organize complex international travel and prepare detailed itineraries
- Track and process expenses and invoices accurately
- Plan and execute high-level meetings and events, including board-related sessions
- Prepare reports, presentations, and documentation for executive use
- Ensure timely input for monthly board communications
- Anticipate needs and proactively support the CLO in daily operations
Profile
- Experience in a similar executive support role
- Fluent in English and German (written and spoken)
- Strong organizational skills and attention to detail
- High level of discretion, professionalism, and integrity
- Resilient and composed under pressure
- Proactive, solution-oriented, and adaptable to change
- Excellent communication and interpersonal skills
- Confident in working with senior leadership and cross-functional teams
- Proficient in MS Office Suite, Concur, ARIBA, and virtual collaboration tools
- Experience in large, international corporate environments
Benefits
- A key role supporting a senior executive at the highest level
- Dynamic and international work environment
- Hybrid work model with on-site presence in Basel
- Opportunity to contribute to strategic legal and governance topics
- Professional development in a high-impact position
About Hays
With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
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