Office Coordinator (m/f/d)
Responsibilities
- Welcoming and attending to guests, managing the telephone switchboard, providing information, coordinating visits including catering, and professionally handling inquiries and complaints
- Processing mail and deliveries, ordering and managing office and kitchen supplies, as well as general office tasks such as scanning, copying, binding, etc.
- Maintaining office and meeting rooms, managing office equipment, implementing safety measures (e.g., emergency plans, first aid training), and supporting collaboration with external service providers
- Organizing travel (bookings, expense management), supporting events (planning, catering, participant coordination), as well as invoice verification and maintaining supplier and accounting data
- Creating internal and external correspondence, maintaining policies and processes, and supporting the creation of presentations and reports
Profile
- Proactive mindset, sense of responsibility, and flexibility within a team
- Professional interaction with clients, visitors, and colleagues – both verbal and written - in German, English, and ideally French
- Efficient handling of multiple tasks simultaneously
- Confident use of Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and basic technical skills for everyday office tasks
- Completed vocational training and profound experience in a comparable position, ideally in an international environment
Benefits
- Remote work possible
- Option for extension or permanent employment
- Insight into an international company
About Hays
In order to grow professionally and have new opportunities open up for you, the recruitment professionals at Hays focus on progressing your career by providing you with carefully selected retail job opportunities – all completely free of charge to you. Register with us and reap the benefits of numerous interesting and relevant job offers. Our aim is to provide you with individually tailored advice and support. In doing so, we cover all functional areas in retail; from purchasing, sales and marketing through to expansion.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
+41 44 225 50 00© Copyright Hays plc, . The HAYS word, the H devices, 'Hays Working for your tomorrow' and 'Powering the world of work' and associated logos and artwork are trademarks of Hays PLC. The H devices are original designs protected by registration in many countries. All rights are reserved.